State of OK JD McCarty Center

JD McCarty Center is an organization that provides inpatient and outpatient therapy services to children with developmental disabilities. We are currently seeking a Health Information Manager to join our team!

The position requires a 40-hour work week with standard hours being Monday through Friday from 8:00 am to 4:00 pm.
On Site - Norman, Oklahoma
Salary: $55,000.00 based on experience

Make a Difference Through Leadership in Pediatric Healthcare

J.D. McCarty Center is seeking a knowledgeable, organized, and motivated Health Information Manager to lead our Health Information Department and serve as the organization's designated HIPAA Privacy Officer.

Located in Norman, Oklahoma. JDMC is a specialized 36-bed pediatric hospital providing inpatient and outpatient services for children with developmental disabilities.

This position offers the opportunity to manage health information operations without the high-volume coding and billing demands typically associated with larger hospitals.

Responsible for the overall administration of the Health Information Department, including staff supervision, departmental budgeting, medical records and coding oversight, and regulatory compliance. Works closely with clinical personnel, Business Office, Information Technology, and organizational leadership to maintain accurate, secure, and accessible health information.

Responsibilities

Department Leadership, Administration, and Budget Management

· Plan, direct, and oversee the daily operations of the Health Information Department, ensuring efficient workflows, effective resource utilization, and compliance with organizational policies.

· Supervise departmental employees, including recruitment, onboarding, training, scheduling, performance evaluations, coaching, and corrective or disciplinary actions in accordance with organizational personnel policies.

· Manage departmental staffing, workload distribution, timekeeping, leave requests, and attendance to maintain appropriate operational coverage.

· Develop, administer, and monitor the departmental operating budget, including personnel expenses, supplies, equipment, software, and other operational needs.

· Review departmental expenditures, identify budgetary variances, and recommend adjustments to ensure responsible stewardship of organizational resources.

· Assess staffing, equipment, technology, and professional development needs and prepare budget requests and resource recommendations for leadership consideration.

· Establish departmental goals, performance standards, policies, and procedures that support organizational priorities.

· Monitor departmental productivity, employee performance, service quality, and compliance indicators; implement improvements and corrective actions as needed.

· Maintain departmental administrative records, personnel documentation, and required operational reports.

· Collaborate with organizational leadership, Human Resources, Finance, and other departments on personnel matters, budget planning, purchasing, and operational improvements.

Health Information, Coding, and Documentation Oversight

· Oversee health information and medical records operations for the hospital's inpatient and outpatient services.

· Direct and monitor inpatient and outpatient coding processes to promote accuracy, consistency, and compliance with applicable coding guidelines.

· Supervise coding and documentation workflows, address deficiencies, and provide appropriate guidance and training to staff.

· Monitor medical record completion and collaborate with clinical personnel to resolve documentation deficiencies.

· Coordinate with the Business Office and clinical staff to address coding, documentation, and reimbursement-related questions.

· Support accurate documentation and coding associated with the hospital's per diem inpatient reimbursement model and outpatient services.

· Oversee release-of-information activities, medical record requests, and record retention practices.

· Maintain internal quality controls and support departmental audits and compliance reviews.

HIPAA Privacy Officer

· Serve as the organization's designated HIPAA Privacy Officer.

· Develop, maintain, and implement organizational privacy policies and procedures in accordance with applicable federal and state requirements.

· Coordinate HIPAA privacy education and training for employees.

· Receive, investigate, document, and respond to privacy complaints and potential unauthorized disclosures of protected health information.

· Coordinate privacy incident assessments, corrective actions, and required notifications in collaboration with organizational leadership and appropriate technical or legal resources.

· Monitor organizational privacy practices and recommend improvements to reduce compliance risks.

· Collaborate with Information Technology and the designated HIPAA Security Officer on issues involving electronic protected health information.

· Serve as an organizational resource regarding patient privacy, confidentiality, and appropriate access to medical information.

Regulatory Compliance and Quality Improvement

· Ensure Health Information Department operations comply with applicable CMS Conditions of Participation, Oklahoma hospital licensing requirements, HIPAA regulations, and organizational policies.

· Support hospital regulatory surveys, audits, and quality improvement activities.

· Monitor compliance with medical records documentation, completion, retention, and confidentiality requirements.

· Identify compliance concerns and coordinate corrective actions with appropriate departments and leadership.

· Assist in the development and implementation of organizational policies related to health information management and privacy.

Collaboration and Organizational Support

· Work collaboratively with clinical, administrative, billing, and information technology personnel.

· Support effective use of electronic health record systems and improvements to documentation workflows.

· Participate in organizational committees, interdisciplinary meetings, and quality improvement initiatives as assigned.

· Communicate departmental performance, operational concerns, budgetary needs, and compliance matters to organizational leadership.

· Promote a positive, professional, and service-oriented environment within the department.

We recognize that qualified professionals bring a variety of educational backgrounds and career experiences. Applicants who meet the minimum qualifications are encouraged to apply, even if they do not hold an RHIT or RHIA credential or have previously held a formal management title.

Minimum Qualifications

· Three years of progressively responsible experience in health information management, medical records administration, healthcare coding operations, healthcare privacy compliance, or a closely related healthcare field.

· Working knowledge of medical coding principles, healthcare documentation practices, and health information management operations.

· Understanding of HIPAA privacy requirements and the importance of protecting confidential patient information.

· Experience working with electronic health record systems.

· Demonstrated ability to organize work, coordinate staff or team activities, manage workflows, and resolve operational problems.

· Ability to supervise employees and administer departmental operations in accordance with established organizational policies.

· Strong communication, organizational, analytical, and interpersonal skills.

· Ability to exercise independent judgment, maintain confidentiality, and handle sensitive matters professionally.

Preferred Qualifications

· Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) certification.

· Associate or bachelor's degree in Health Information Management, Healthcare Administration, Health Sciences, or a related field.

· Previous supervisory, team lead, or department management experience.

· Experience supervising health information, coding, or medical records personnel.

· Experience with departmental budgeting, personnel administration, purchasing, or operational resource management.

· Experience with HIPAA privacy investigations, organizational compliance, or policy development.

· Experience in hospital medical records operations or another regulated healthcare environment.

· Familiarity with ICD-10-CM, CPT, and HCPCS coding systems.

· Experience with coding quality assurance, documentation improvement, or compliance monitoring.

· Familiarity with TruBridge or comparable electronic health record systems.

· Experience in pediatric or rehabilitation healthcare.

Why Join the J.D. McCarty Center?

At JDMC, your work supports a team dedicated to improving the lives of children with developmental disabilities and the families who care for them.

As a State of Oklahoma employee, you'll have access to a comprehensive benefits package and a rewarding work environment, including:

· Health Insurance Benefit Allowance given

· 3 weeks paid annual leave, 3 weeks paid sick leave, and 11 paid state holidays.

· Defended Contribution Retirement Plan

· Professional development and continuing education opportunities.

· A consistent weekday work environment.

· A collaborative team where your contributions can have a meaningful organizational impact.

· The opportunity to lead an essential hospital department and help strengthen organizational privacy and compliance practices.

About the J.D. McCarty Center

Our interdisciplinary team of healthcare professionals works together to help children develop skills, improve independence, and achieve their fullest potential.

As a smaller, specialized hospital, JDMC provides opportunities for close collaboration between departments and direct engagement with organizational leadership.

Ready to Take the Next Step in Your Career?

Join the J.D. McCarty Center and help support exceptional pediatric care through effective health information management and patient privacy practices.

The J.D. McCarty Center is an equal opportunity employer.